Parks, Gardens, Cemeteries and Community Facilities Operations and Maintenance Contract
Xyst undertook a comprehensive procurement process for the development of a new maintenance contract covering the entire district. This included specification writing, GIS asset and contract mapping, contract writing, procurement plan, ROI and RFP preparation and evaluation. Xyst also assisted with contractor handover and contract management in the first year of the contract.
Taupo District Cemetery Plan
The plan documented the management and capacity of each cemetery in the district, set levels of service for each cemetery and forecasted demand and capacity. Cemetery fees and charges were benchmarked across New Zealand using Yardstick
Open Space and Street Furniture Guidelines
The Open Space and Street Furniture Guidelines is a suite of three resources: Practice Notes (this document) – 4 practice notes (people, place, environment, economy) describe context, principles, considerations and further reading relevant to open space and street furniture projects. These act as a general overview in support of the specific design guidelines. Case studies […]
Open Space and Tree Management Market and Service Delivery Assessment
City of Melbourne engaged Xyst to undertake a market and service delivery assessment and make recommendations on the best model for packaging the Open Space Management and Tree Management service contracts. The Xyst team gathered market intelligence on the current and potential service providers and considered the market in which they operate. We identified any […]
Open space contract quality audits and asset management condition inspections
The City of Whittlesea maintains 2,173 sites within its municipal boundaries where individual assets are located to be audited. All assets are inspected across the full range of park categories and measured for compliance with the relevant KPIs and outcomes detailed in the parks services contract, acting impartially and without bias. In any given month […]
Water Conservation Plan
A Water Conservation Plan specifically related to Napier City Council’s key sports grounds, amenity gardens and water features. This was among one of the first industry initiatives in the country with a real focus on water conservation. The purpose of this Water Conservation Plan was to understand and improve the wide use of water across […]
Event Resource Consent
Xyst prepared a resource consent application for Gisborne District Council, including AEE for the events cross referenced against the requirements of Te Papa Tipu Taunaki o Te Tairāwhiti – The Tairāwhiti Resource Management Plan. This required consultation with various staff involved in the management of events to determine the scale and nature of what would […]
Community Facilities and Open Spaces Levels of Service Development
For Southland District Council, levels of service were prepared by Xyst for a range of assets within six activity areas: 1. Parks and Reserves (Open Spaces) 2. Cemeteries 3. Public Toilets 4. Community Centres 5. Community Housing 6. Water Structures (wharves and jetties) Benefits of a robust level of service approach include: • Consistency of […]
Manapouri Foreshore Vegetation Management Plan
Southland District Council (SDC) was undertaking a review of the Manapouri Foreshore Reserve Management Plan (2003) which provided for height management of vegetation on the reserve. Although some work on vegetation had been carried out, there had been little ongoing height management particularly in the areas identified as “retained/managed bush”. An itemised programme of works […]
Contract Performance Auditing
Nelson City Council engaged Xyst to carry out contract performance auditing. Xyst has developed an inspection template using a mobile app that allows performance against a set of performance measures from contract specifications to be scored from 1 to 5 and to produce an overall percentage score for each location. Activities audited include grass maintenance, […]
Waikato Tree Inventory data collection
Using a mobile data collection tool (GIS Cloud) Xyst collected data about the identity, age, condition, location and maintenance requirements of every Council tree in the Waikato District. Data (including images) is collected in the field and uploaded to a cloud-based database from where it can be exported in various formats for import directly into […]
Open Space Maintenance Specifications
In 2016 Xyst Ltd established a working group of parks industry colleagues representing both the client and contractor interests, to explore the need for an industry standard approach to the documentation of service delivery specifications. Based on the endorsement of this group, Xyst then approached New Zealand Recreation Association (now Recreation Aotearoa – RA) to […]